Directive for 3D scanning at the IT and Media Centre

The 3D scanning directive governs the use of the ITMC‘s 3D scan service according to §3, (3) of the „Use regulations of the IT and Media Centre“ dated 15.12.2010.

By issuing an order to the ITMC to generate a 3D scan of an object, the client accepts the 3D scanning directive. The 3D Scan Service is a university-wide service which can be mainly used by members of the University of Rostock for free for fulfilling their professional tasks.

  • The 3D scanning service must not be used for private orders or by non-university members.
  • With placing the order, the client confirms that he/she has the full rights to place the 3D scan order. The ITMC preserves itself the right to verify this. No 3D scans will be generated in case of infringements.
  • The ITMC provides high-quality 3D scanners to ensure a high quality oft the scan result.
  • The surface of the objec tonly will be scanned during the 3D scanning process. Resulting from this, the created scan object is a completely new object in terms in the Copyright Act. The user rights are in the exclusive possession of the University of Rostock.
  • As the curators of the collections at the University of Rostock are responsible for administrating and maintaining the collections, only these and the heads of institution are authorized to release collection objects for 3D scanning and to determine in the framework of their responsibility and the data protection situation how the generated data shall be further processed.
  • The ITMC reserves the right to show upon agreement with the client the final files on its pages or create a link to the relevant webpages of the client.

Order acceptance

  • The 3D scanning order will be set out in writing in consultation with the ITMC staff member in charge and by indicating the intended use of the scanned data and the type of data the client will receive. Stating the intended use is necessary to determine the type of scan and the file type to be created in advance.
  • The objects handed over for scanning are listed in writing. A handover certificate will be issued.  

Order processing

  • As a rule, the objects are scanned in the ITMC premises where the relevant technology is installed.
  • The ITMC also possesses a mobile scanning station that allows to scan objects outside the ITMC. Basically, only those objects are scanned with it that cannot leave the institution (e.g. size, permanently installed) or are not allowed to leave it (too valuable).
  • The ITMC commits itself to handle the objects to be scanned with care, to protect them against wanton destruction and theft and not to implement unauthorized changes. In case changes of the object turn out to be necessary to quality-assuringly implement the scan, this can be done only upon agreement with the client.
  • The objects that remain at the ITMC for scanning are stored in lockable cupboards. If desired by the client and possible due to the size of the object, the objects can be stored in the safe.
  • For larger objects, the client has to ensure the transportation to and from ITMC.
  • For technical reasons, not all objects can be scanned in a quality assuring way. Due to this, the ITMC cannot guarantee that every object accepted for 3D scanning will be scanned indeed. The client will be informed in advance about problems that are already recognizable or those that occur during processing.


  • The client receive the 3D PDF file of the scanned object. The internal data of the 3D scan remain at the ITMC.
  • The client can receive the files in form of OBJ or STL files to further processing the files or providing them for a 3D print.


Issued by the Head of the ITMC on 06.07.2017


Dr. Christa Radloff , Head of the ITMC